MS Word

Introduction: It serves as the first and most important software in MS Office, specifically designed for text working. It solves every type of text problem with its .DOC file extension. Users can decorate their work using pictures, charts, SmartArt, shading, word boundaries, and various colours for professional presentation.

Hyperlink: It is a clickable text that create a link between two or more flies and by clicking on the “hyperlink text” it automatically opens another location like a web page, email and file.
Bookmark: A named marker in a document used to jump quickly to a specific place without scrolling.
Cross-reference: A link or reference that points to another part of the same document (like a heading, figure, or table) and updates automatically if numbering changes.
Header: Text or objects that appear at the top of every page (for example, document title or page number).
Footer: Text or objects that appear at the bottom of every page (for example, page numbers, date, or author name).
Object: You can open any other software or file (example excel) for work.
Footnote: A note placed at the bottom of the same page that gives extra information for a specific word or sentence in the text.
Endnote: A note similar to a footnote, but printed together at the end of the document or section instead of at the bottom of each page.
Citations: Formal references in the document that show the source of information (books, articles, websites), usually used with a bibliography.
Captions: Numbered labels added below or above figures, tables, or equations (for example, “Figure 1: Sales chart”) so they can be listed and cross‑referenced.
Mailings Tab: is dedicated to mail merge functionality, enabling automated creation of personalized bulk documents. Its primary purpose is to facilitates mass production of customized letters, envelopes, labels, directories, and email messages by merging a main template document with a recipient data source. Mail Merge automates personalized document creation by combining a main document with a data source list.

Step-by-Step Mailing Process

Create Recipient List: Select Recipients → Type New List → Customize Columns → Delete unwanted fields → Add custom fields (e.g., Name, City, Country, Mobile Number, Position) → OK
Enter Data: Add real entries to your list → OK → Save with descriptive name.

Sample Recipient List Format

NAME	COUNTRY	MOBILE NUMBER	POSITION
SHRUTI	INDIA	123456789	CEO
JATIN	U.S.A	123456787	MANAGER
YASH	CHINA	123456782	Human Resource Manager

Insert Merge Fields: Position cursor → Insert Merge Field (add fields one by one: Name, Country, Mobile Number, Position)
Preview Results: Preview merged document
Finish & Merge: Edit Individual Documents → Select All → OK

Track Changes: protects your document by color-coding modifications made by other users, allowing you to monitor exactly which changes occur during collaborative editing. You can review, accept, or reject any modifications, and also compare or combine documents while maintaining version control. Additionally, you can lock Track Changes to prevent further edits without approval.
Protect Document: secures your file by locking it, with access controlled through a password for unlocking.
Steps to Protect Document: – Click On “Protect” in Review Tab → Select Restrict Editing Option → Choose Restrictions (Read Only, Track Changes, Comments, Etc) → Click “Yes Start Enforcement” → Enter Password to activate protection.
Macros: allow you to record any type of repetitive task or formatting sequence, assignable to a custom shortcut key or name, for instant execution at the current cursor position anywhere in the document.

Step: – Select the text to record from → Go to View tab → Macros → Record Macro→ Enter a name for the macro→ Assign a shortcut key → Click OK→ Perform the desired actions (e.g., Bold, Underline, Highlighting, Font Colour or Size) → Click Stop Recording.

To Execute: Select target text → Press assigned shortcut → Changes apply instantly.

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